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Merintis Privacy policy

Registered name: HFJ Ltd​

This privacy policy tells you what to expect us to do with your personal information.​

  • Contact details

  • What information we collect, use, and why

  • Lawful bases and data protection rights

  • Where we get personal information from

  • How long we keep information

  • Who we share information with

  • How to complain​

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Contact details

Email​ : contact@merintis.co.uk

What information we collect, use, and why

We collect or use the following information to provide and improve products and services for clients:​

  • Names and contact details

  • Addresses

  • Transaction data (including details about payments to and from you and details of products and services you have purchased)

  • Usage data (including information about how you interact with and use our website, products and services)

  • Information relating to compliments or complaints

  • Records of meetings and decisions

  • Website user information

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We collect or use the following personal information for the operation of client or customer accounts:​

  • Names and contact details

  • Addresses

  • Purchase or service history

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We collect or use the following personal information for information updates or marketing purposes:​

  • Names and contact details

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We collect or use the following personal information to comply with legal requirements:​

  • Name

  • Contact information

  • Client account information

  • Any other personal information required to comply with legal obligations

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

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  • Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
  • Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. 

  • Your right to erasure - You have the right to ask us to delete your personal information. 

  • Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.

  • Your right to object to processing - You have the right to object to the processing of your personal data. 

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. 

  • Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. â€‹

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If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide and improve products and services for clients are:

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

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Our lawful bases for collecting or using personal information for the operation of client or customer accounts are:

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

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Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

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Our lawful bases for collecting or using personal information to comply with legal requirements:

  • Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

Where we get personal information from 

  • Directly from you

  • Publicly available sources

How long we keep your information

Type of Data :                               Client Contracts & Agreements

Retention Period :                       6 years from end of contract

Reason for Retention :             Legal and financial compliance

 

Type of Data :                                Consultation and Project records                      

Retention Period :                        6 years from project end date

Reason for Retention :             Reference for future work and dispute resolution

 

Type of Data :                               Billing and Financial records                 

Retention Period :                       6 years from transaction date              

Reason for Retention :             HMRC tax and accounting requirements

 

Type of Data :                                Marketing & Communications             

Retention Period :                       Until opt-out request

Reason for Retention :             Consent-based marketing activities

 

Type of Data :                               Prospective client enquiries                  

Retention Period :                      12 months

Reason for Retention :             Follow up and business development

 

Type of Data :                                Employee & Contractor records                          

Retention Period :                       6 years

Reason for Retention :              Employment and contractual compliance

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Type of Data :                                 Website and Analytics data                   

Retention Period :                       12-24 months

Reason for Retention :               Improving website functionality and user experience

Who we share information with

Others we share personal information with

  • Professional or legal advisors

How to complain

​If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

Cookie Policy

What are Cookies ?

Cookies are small pieces of data stored on your browser when you visit a website. They help improve your browsing experience by remembering your preferences, analyzing website traffic, and enabling certain website functionalities.

How we use Cookies

We may use cookies on our Wix website for the following purposes:

  • Essential Cookies – Required for the website to function properly (e.g., security, accessibility, and login features).

  • Analytics Cookies – To understand how visitors interact with our website and improve performance.

  • Functionality Cookies – To remember user preferences and provide a more personalized experience.

  • Marketing Cookies – To deliver relevant advertisements and track marketing effectiveness.

Types of cookies we use

Our Wix website may use both first-party cookies (set by us) and third-party cookies (set by external services). These may include:

  • Session Cookies – Temporary cookies that expire when you close your browser.

  • Persistent Cookies – Stored on your device until they expire or are deleted.

  • Third-Party Cookies – Used by services like Google Analytics, Facebook Pixel, or other marketing platforms.

Managing cookies

You can control and manage cookies through your browser settings. You may:

  • Block or delete cookies in your browser settings.

  • Set your browser to notify you when cookies are being used.

  • Disable third-party cookies via the provider’s opt-out tools.

Please note that disabling cookies may affect the functionality of our website.

Updates to  this cookie policy

We may update this policy from time to time to reflect changes in technology, legal requirements, or our website’s functionality. We encourage you to review this section periodically.

Last Updated : March 2025

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